Mar 202 min read

Position: Executive AssistantDepartment: Business Development

Duties & Responsibilities:

· Phone reception for Business Development

· Maintain messages and reception records

· Set up meetings and maintain Business Development Calendar

· Minute taking and/or Recording for Business Development Committee Meetings

· Provide support and back up to other areas within the Business Development Team as required.

· Perform a variety of administrative duties in support of the Business Development Office.

· Responsible for meeting logistics including;

® booking rooms,

® preparing all financial requirements of meetings,

® prepare agendas,

® ensure Managers have submitted reports,

· Process department payroll in an efficient manner

Additional Responsibilities:

· Understands and adheres to all department policies and procedures,

· Will perform administrative support to the Sr. Manager in accomplishing their roles and responsibilities. This includes:

· Assists in the development and distribution of staff schedules

· Produce forms, schedules, and correspondence as required

· Completes confidential administrative services for the Sr. Manager

· Produces and/ or assists in the production of all required internal and external reports, regularly review progress on standard department deliverables and takes appropriate action to ensure timely completion of all department tasks,

· Supports the Sr. Manager in addressing any personnel matters within the department, Verifies and records department staff compliance with the departments administrative and financial policies and procedures, including travel expense claims and staff attendance reports,

· Prepare financial, expenditures and payment authorization forms, and administrative documents for authorization by the Manager, such as cheque requisitions, purchase orders,

Knowledge and Abilities:

· Minimum Grade 12 Diploma or Equivalent.

· Certification in Administration/Clerical field would be a definite asset.

· Office Phone etiquette

· Ability to record meeting minutes

· Ability to take direction

· Ability to record accurate notes, and record keeping,

· Excellent oral and written communication skills, strong active listening skills,

· Proven planning, prioritizing, organizing and coordination skills,

· Excellent interpersonal skills with the ability to establish and maintain successful and effective relationships with a variety of internal and external contacts,

· Advanced computer skills and use of MS Office,

· Proven ability to maintain confidentiality at all times

· Must Submit an Application, Resume, Drivers License, and Clear Criminal Record Check

· Ability to speak/and or understand the Cree language is considered an asset

· Wages: $18/hr

CLOSING DATE: APRIL 5, 2024 @ 4:00 pm

INTERVIEWS: TO BE ANNOUNCED

***All applicants will be screened to be considered for this position ***

You must submit all necessary documents.

(Application, Cover Page, Resume, Certification/Licenses, Criminal Record Check, Driver’s License)

For applications and further information, please contact:

Samson Cree Nation Telephone: (780) 585- 3793